Instructions to Candidates for University Examinations 2025-2026 (which include the Regulations Governing Students’ Academic Conduct Concerning Assessment)
Approved List of Calculators for Use in University Examinations
- Due to Illness If you are unable to attend an examination due to illness, or if you believe that your health status immediately before or during the examination has significantly affected your performance, you should
- consult a doctor and obtain a sick leave certificate covering the examination date(s);
- complete Part I of the Form of Medical Certificate and have your doctor complete Part II; and
- submit the completed Form, together with the original sick leave certificate, to the Examinations Office within seven calendar days of the examination concerned (the examination date is counted as the first day). Late or incomplete submissions will not be accepted. Examinations Office: Room 239B, 2/F, Main Building, HKU Main Campus Opening hours^ Monday to Friday (except Public Holidays and University Holidays) 9:00 am to 1:00 pm and 2:00 pm to 5:30 pm ^ Opening hours may be adjusted during the assessment period. A collection box is available for submissions when the counter is closed.
- For Reasons Other Than Illness You must write to the Examinations Secretary (email: exam@hku.hk) within seven calendar days of the examination concerned (the examination date is counted as the first day), stating the reasons for your absence with supporting documents.
- Examination results are determined by the respective Board of Examiners. There shall be no appeal against the results of examinations and all other forms of assessment. Students may however request checking of assessment results on grounds of procedural irregularities. For details, please refer to the Procedures for Checking of Assessment Results of Taught Courses (document 111/511 re-amended).
- You must not approach the examiners or other University staff regarding your results before they are published. Any enquiries concerning the announcement of results, permission for taking supplementary examinations, etc. should be directed to your own Faculty/School Office.
In general, all examination scripts and examination-related personal data will be destroyed after 60 calendar days following the publication of the final course results, in the absence of any student request or other justifiable purposes (please refer to Retention Periods of Examination Scripts and Examination-related Documents for details). Given that students are not entitled to appeal against examination results under University’s General Regulation G9(h), there is no general right of access to examination scripts. Nevertheless, under the provisions of the Personal Data (Privacy) Ordinance, students have a right to make a data access request (DAR) to the University if issues of personal data arise*. Please contact the office of your home Faculty/School if you wish to access your examination-related personal data.
* Please refer to paragraph 4 and Annex I of Guidelines for Handling Students’ Requests for Examination Scripts and Other Examination-related Personal Data, and for Provision of Feedback to Students on Assessment for the definition of personal data related to examination scripts and other examination-related documents.