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Regulations

  1. You must read carefully the Instructions to Candidates for University Examinations 2016-2017 and observe the regulations and instructions contained therein.

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Before the examination

  1. You should check the examination venues of individual papers shown on the examination timetable carefully, and note in particular the special provisions detailed at the end of each timetable.  All written examinations are close-book examinations unless otherwise specified.
  2. You can print your own copy of the examination timetable for your own reference.  It should however be noted that, under special circumstances, amendments to the examination timetables would occasionally be made after the publication of the timetables.  You should therefore consult the online examination timetables on the web site of the Examinations Office regularly for any possible amendments.
  3. You must present yourself at the venue set in the examination timetable for each of the papers you are taking.  You are advised to arrive at the examination venue at least 10 minutes before the start of an examination in order not to miss any announcements made by the Chief Invigilator/Invigilator before the examination commences.
  4. You must behave quietly and decorously both within the place of examination, and in its vicinity before, during and after the examination, and must not communicate with other candidates in any way during an examination.
  5. Before entering the place of examination, make sure that you know your candidate number and identify your place on the seating plan.  When you are admitted, go straight to your desk.  You should take the seat assigned, and may not change your place unless an invigilator gives you permission to do so.

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Attending the examination

  1. You are permitted to enter the place of examination only during the first half of the examination time (i.e. for a 2-hour paper, admission will not be permitted after the first hour).  Late candidates will not normally be given extra time for compensation.
  2. All papers are close-book examinations, unless otherwise specified. Only writing implements, rulers, erasers and other essentials such as ink, slide-rulers and your University card may be placed on your desk. If you bring a pencil case/box with you, you must place the stationery on your desk and put the pencil case/box in your bag/under your chair.
  3. For open-book examinations (or examinations in which prior permission has been given by the examiners concerned to bring in books, reference materials, etc.), you are reminded that the Copyright Ordinance must be observed. For detailed information, please visit the website http://lib.hku.hk/copyright/ and read the relevant part of the Student Handbook.
  4. For papers that allow you to bring your personal belongings into the examination hall, you should bring a bag that can be properly closed and small enough to be placed under your chair to hold ALL your personal belongings, including any written or printed materials. Mobile phones MUST be switched off and put under your chair throughout the examination in a position visible to the invigilators. Other electronic/ communication devices (e.g. iPod, tablets, PDA, pagers, MP3 players, electronic dictionaries, databank watches, wearable devices) and sound-making device must also be switched off and put in your closed bag under the chair. Make sure that you do not have any printed/written matter, mobile phone, or any other electronic/communication/sound-making devices on your desk, in your pocket or on your body throughout the examination. Unless you have obtained the prior permission of an examiner or invigilator, you are not allowed to access the content of your bag at any time during the examination.
  5. Where the use of calculator is permitted, unless otherwise prescribed by the examiner(s), you can only use the approved models of calculators (updated in September 2016) as announced by the Examinations Secretary. It is your responsibility to ensure that your calculator operates satisfactorily, and you must record the name and type of the calculator used on the front page of the examination script. Additional instructions from examiners (if any) are listed in the special provisions at the end of the relevant examination timetables.
  6. It is also important to note that candidates taking university examinations are not allowed to bring into the examination venue any form of recorded matter without the special permission of the Examinations Secretary. The calculator that you bring into the examination venue must not, therefore, contain any stored program or data in its memory.
  7. You are not allowed to take any food or drink, except pure water, into the examination venue. You may not smoke during the examination.
  8. You must place your University card on the top left corner of your desk throughout the whole examination for inspection by invigilators.
  9. In accordance with the Senate's instruction, you should write your University number (or examination number in the case of medical students) and not your name, on your answer script.
  10. You will be told when you may begin work.  Before you are told to do so, you are not allowed to open the question papers.  You should however read carefully the instructions printed on the front cover of your answer book(s).
  11. If you wish to ask any questions arising from the question paper, you must do so within the first half hour of the examination.
  12. You may leave the place of examination at any time after half the time set for your examination has elapsed (i.e. after one hour for a two-hour paper), and before the last five minutes of the examination.  If you wish to leave the place of examination, you must first seek the approval of an invigilator (or examiner as appropriate) and leave your answer script on your desk. You will be readmitted only if you have been accompanied by an invigilator while you were absent.
  13. Thirty minutes, and again five minutes, before the end of the examination, you will be reminded of the amount of time you have left.  After the five-minute warning you may not leave until the examination has ended and you are given permission to go.
  14. At the end of the examination you will be told to stop working.  You must stop immediately and must not continue to write, and must remain seated in silence until all the answer scripts have been collected and counted and you are given permission to leave.
  15. You are asked to leave the examination venue quietly as soon as your examination concludes, as there may still be other students taking their examinations at the same venue or in its vicinity.
  16. You are reminded that it is an offence under the Prevention of Bribery Ordinance to make gifts of any nature to teachers and/or other University Staff at any time.
  17. If you think that your performance may have been affected by something which happened during the actual time of the examinaton, you should write, not later than 14 days after the examination, to the Examinations Secretary at the Registry. Do not delay, and do not, under any circumstances, write to or approach the Examiners.

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Absence from examination

  1. If for any reason you have been unable to attend for any paper in an examination you must, within 14 days of the absence, write to the Examinations Secretary at the Registry giving reasons for your absence.
  2. If you are unable because of illness to be present for any paper in the examination or if you believe that your state of health either immediately before or during the examination has significantly affected your performance, you should complete Part I of the Form of Medical Certificate and then give or send this form to your doctor with a request that Part II of the form be completed by the doctor within 2 days of the date of the examination concerned. The completed form should be sent by the doctor direct to the Director, University Health Service and must reach him/her not later than 14 days after the examination.

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Examination results

  1. Examination results are determined by the respective Board of Examiners. There shall be no appeal against the results of examinations and all other forms of assessment. Students may however request checking of assessment results on grounds of procedural irregularities. For details, please refer to the Procedures for Checking of Assessment Results of Taught Courses (document 111/511 amended).
  2. You must not approach the Examiners or other members of the University staff about your results before they are published. Any enquiries concerning the announcement of results, permission for taking supplementary examinations, etc. should be directed to your own Faculty Office.

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October 2016

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