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  1. You must read carefully the Instructions to Candidates for University Examinations 2020-2021 and observe the regulations and instructions contained therein. If you will sit for an in-person examination, you should also observe the Guidelines on Infection Control Measures for In-person Examinations and submit the completed health declaration form at the entrance of the examination hall/room on the examination day (candidates from the Faculty of Dentistry and the Li Ka Shing Faculty of Medicine should refer to the announcements made by their home Faculties for the infection control measures for in-person assessments/examinations under the two Faculties). If you are going to sit for an online examination via the HKU Online Examination System (OLEX) or Exam Moodle, please also read the Instructions to Candidates sitting Online Examinations 2020-2021.

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Before the examination

  1. You should check the date, time and venue of each of your examinations shown on the examination timetable carefully, and note in particular the special provisions detailed at the end of each timetable.  It should however be noted that, under special circumstances, amendments to the examination timetables would occasionally be made after they are published.   You should therefore consult the online examination timetables on the website of the Examinations Office regularly for any possible amendments.
  2. You must present yourself at the venue set in the examination timetable for each of the papers you are taking.  You should arrive at the examination venue according to the reporting time instructed by your Faculty Office/Examinations Office for completion of the infection control procedures and to avoid missing any announcements made by the Chief Invigilator/Invigilator before the examination commences.
  3. Before entering the place of examination, make sure that you identify your place on the seating plan.  When you are admitted, go straight to your desk.  You should take the seat assigned, and may not change your place unless an invigilator gives you permission to do so.

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Attending the examination

  1. You are permitted to enter the place of examination only during the first half of the examination time (e.g. for a two-hour paper, admission will not be permitted after the first hour).  Late candidates will not normally be given extra time for compensation.
  2. You must behave quietly and decorously both within the place of examination, and in its vicinity before, during and after the examination, and must not communicate with other candidates in any way during an examination.
  3. All in-person written examinations are close-book examinations, unless otherwise specified. Only writing implements, rulers, erasers and other essentials such as ink, slide-rulers and your University card may be placed on your desk. If you bring a pencil case/box with you, you must place the stationery on your desk and put the pencil case/box in your bag/under your chair.
  4. For open-book examinations (or examinations in which prior permission has been given by the examiners concerned to bring in books, reference materials, etc.), you are reminded that the Copyright Ordinance must be observed. For detailed information, please visit the website http://lib.hku.hk/copyright/ and read the relevant part of the Undergraduate/ Postgraduate Handbooks.
  5. For papers that allow you to bring your personal belongings into the examination venue, you should bring a bag that can be properly closed and small enough to be placed under your chair to hold ALL your personal belongings, including any written or printed materials. Mobile phones MUST be switched off and put under your chair throughout the examination in a position visible to the invigilators. Other electronic/communication devices (e.g. iPod, tablets, pagers, electronic dictionaries, databank watches, wearable devices) and sound-making device must also be switched off and put in your closed bag under the chair. Make sure that you do not have any printed/written matter, mobile phone, or any other electronic/communication/sound-making devices on your desk, in your pocket or on your body throughout the examination. Unless you have obtained the prior permission of an examiner or invigilator, you are not allowed to access the content of your bag at any time during the examination.
  6. Where the use of calculator is permitted, unless otherwise prescribed by the examiner(s), you can only use the approved models of calculators (updated in September 2020) as announced by the Examinations Secretary. It is your responsibility to ensure that your calculator operates satisfactorily, and you must record the name and type of the calculator used on the front page of the examination script. Additional instructions from examiners (if any) are listed in the special provisions at the end of the relevant examination timetables.
  7. It is also important to note that candidates taking university examinations are not allowed to bring into the examination venue any form of recorded matter without the special permission of the Examinations Secretary. The calculator that you bring into the examination venue must not, therefore, contain any stored program or data in its memory.
  8. You are not allowed to take any food or drink in the examination venue.
  9. You must place your University card on the top left corner of your desk throughout the whole examination for inspection by invigilators.
  10. In accordance with the Senate's instruction, you should write your University number (or examination number in the case of medical students) and not your name, on your answer script.
  11. You will be told when you may begin work.  Before you are told to do so, you are not allowed to turn over or open the question papers.  You should however read carefully the instructions printed on the front cover of your answer book(s).
  12. If you wish to ask any questions arising from the question paper, you must do so within the first half hour of the examination.
  13. You may leave the place of examination at any time after half the time set for your examination has elapsed (e.g. after one hour for a two-hour paper), and before the last five minutes of the examination.  If you wish to leave the place of examination, you must first seek the approval of an invigilator (or examiner as appropriate) and leave your answer script on your desk. You will be readmitted only if you have been accompanied by an invigilator while you were absent.
  14. Thirty minutes, and again five minutes, before the end of the examination, you will be reminded of the amount of time you have left.  After the five-minute warning you may not leave until the examination has ended and you are given permission to go.
  15. At the end of the examination you will be told to stop working.  You must stop immediately and must not continue to write, and must remain seated in silence until all the answer scripts have been collected and counted and you are given permission to leave.
  16. You are asked to leave the examination venue quietly as soon as your examination concludes, as there may still be other students taking their examinations at the same venue or in its vicinity.
  17. If you think that your performance may have been affected by something which happened during the actual time of the examination, you should write, not later than 14 days after the examination, to the Examinations Secretary at the Registry. Do not delay, and do not, under any circumstances, write to or approach the Examiners.
  18. You are reminded that it is an offence under the Prevention of Bribery Ordinance to make gifts of any nature to teachers and/or other University Staff at any time.

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Absence from examination

  1. If for any reason you have been unable to attend for any paper in an examination you must, within 14 days of the absence, write to the Examinations Secretary at the Registry giving reasons for your absence.
  2. If you are unable because of illness to be present for any paper in the examination or if you believe that your state of health either immediately before or during the examination has significantly affected your performance, you should arrange to submit a prescribed Form of Medical Certificate. You should consult a doctor immediately, and also complete Part I of the form and then give or send it to your doctor with a request that Part II of the form be completed by the doctor within 2 days of the date of the examination concerned. The completed form, together with the sick leave certificate issued by the attending doctor, should be sent by the doctor direct to the Director, University Health Service and must reach him/her not later than 14 days after the examination.

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Examination results

  1. Examination results are determined by the respective Board of Examiners. There shall be no appeal against the results of examinations and all other forms of assessment. Students may however request checking of assessment results on grounds of procedural irregularities. For details, please refer to the Procedures for Checking of Assessment Results of Taught Courses (document 111/511 amended).
  2. You must not approach the Examiners or other members of the University staff about your results before they are published. Any enquiries concerning the announcement of results, permission for taking supplementary examinations, etc. should be directed to your own Faculty Office.

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Retention of and access to examination-related personal data

  1. In general, all examination scripts and examination-related personal data will be destroyed after 60 calendar days following the publication of the final course results, in the absence of any student request or other justifiable purposes (please refer to Retention Periods of Examination Scripts and Examination-related Documents for details). Given that students are not entitled to appeal against examination results under University’s General Regulation G9(h), there is no general right of access to examination scripts. Nevertheless, under the provisions of the Personal Data (Privacy) Ordinance, students have a right to make a data access request (DAR) to the University if issues of personal data arise*. Please contact the office of your home Faculty if you wish to access your examination-related personal data.
  2. * Please refer to paragraph 4 and Annex I of Guidelines for Handling Students’ Requests for Examination Scripts and Other Examination-related Personal Data, and for Provision of Feedback to Students on Assessment for the definition of personal data related to examination scripts and other examination-related documents.

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October 2020

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